Task Management

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  What is Task Management?

  Project management commences with segregating your projects into manageable partitions which consist of smaller tasks and subtasks at the lower levels. Managing such tasks, while keeping up the cost and schedule, constitutes the essence of task management.

  So, what is Task management all about? It is essentially the process by which a project's tasks are monitored through various stages namely - Design, Review, Closed, from start to finish. The tasks are monitored and managed based on their priority with an end goal being the successful completion of the tasks.

  Managing Tasks

  The most important aspect of managing the tasks is its prioritization, whether you pick a simple to-do list to manage tasks or a comprehensive task management tool. For the successful completion of any project, there is a strong need to:

  • establish clear goals, and,
  • work on a priority basis.

  Another way to manage tasks can be by categorizing tasks based on their “urgency” and “importance”. With this sort of structure, important works that need to be done immediately should be kept top in the priority list whereas less important works that are non-urgent in nature can be placed low in the schedule.

  Importance of Task Management

  In essence, Task management ensures projects stay on the track as well as get completed on time. It improves the overall workflow in many ways:

  • Helps to establish clear goals and deadlines for task completion.
  • Prioritizes the tasks while keeping up with cost and schedule.
  • Enables us to differentiate between Urgent/Non-Urgent tasks as well as tasks that are Most important/Least important.
  • Ensures us to make effective use of the art of delegation.
  • Brings discipline and focus to the job in hand.
  • Helps to manage the work more efficiently and effectively.

  Ways to implement Task Management in any organization

  The task management system comes with various tools and techniques that can be exploited for effective monitoring of the tasks and sub-tasks.

  Tools in hand - You can manage tasks with various tools, such as:

  • Checklists or simple to-do lists
  • Calendars
  • Kanban Boards
  • Cloud or on-premise software

  Beyond the tools - There are various techniques that you can use, such as:

  • Learn and practice to say “No” wherever required
  • Beware of Killers (Time or Productivity)
  • Use the art of Delegation
  • Remember to set aside time for routine tasks
  • Never Procrastinate

  Who is Task Management For?

  Task management is for everyone who wants to get benefit from it. People who make use of task management fall into the following broad categories:

  • Project Leaders
  • Teams
  • Personal task management

  Key Features of Task Management Software

  Task management software aids you spend less time managing tasks and more time completing them. The software comes with a number of quintessential features and key characteristics that help in effectively tracking milestones, set dependencies, and accomplish tasks.

  • Provides a centralized place to manage tasks
  • Categories milestones
  • View tasks in several styles
  • Split the large task into a number of subtasks
  • Instant view of task reports, and so on.

  In a nutshell, Task management is a complicated discipline that, though can appear simple and easy, requires a great deal of attention to detail, right tools, and flexibility.