Leave Management

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  A Guide to Better Leave Management

  Leave management is a tricky concept that companies today use to handle their employees. Therefore, it is of great essence for companies to retain employee satisfaction while maintaining a smooth system that doesn’t harm the business.

  What is Leave Management? Simplest, yet, one of the crucial HR activities wherein HR Personnel have to ensure an act of complying with extended leave policies, guarantee the availability of ample staff at all the time, and ensuring the smooth functioning of all operations.

  Having an efficient and reliable Leave Management System is crucial to succeeding as an organization as poor leave management can have a negative impact on overall employee performance and company reputation. All this could impact project deliverables, in turn. Today most of the countries are taking adequate steps to ensure employee satisfaction by keeping adequate Leave policies at top of their wish list, which is accompanied by flexible working hours and professional development opportunities.

  There are various types of leaves that employees usually avail under different circumstances throughout their work life.

  • Holidays - These leaves are paid leaves and no salary deductions are made here.
  • Earned or Privilege Leaves - These leaves can be availed by the employees as they work for an organization for a specific number of days.
  • Casual Leave - These leaves are often granted for short durations and it requires prior informing to the employers.
  • Medical Leave - If the employee is sick and is not in a state of doing work or comes to the office, he can avail of this type of leave often referred to as Sick Leave.
  • Maternity Leave - These leaves are especially meant for the woman employees who plan to have a baby. The duration of maternity leave is 12-24 weeks.
  • Study Leave - An employee can be granted study leave to enable her to update the skills and knowledge in a way that can benefit the organization as a whole.

  Importance of Leave Management in an organization

  Various processes in which leaves and absence due to vacation, sickness, and other reasons are taken care of by the company personnel, especially an HR, is called Leave Management. So, leave management is important because:

  • Inconsistent leaves and leave policies can cause huge costs to the company.
  • Employees need to plan their long vacations or leave well in advance.
  • Reality-check is given to the employees based on their attendance by their leave account.
  • Unplanned leaves can lead to skipping targets and deadlines.

  The responsibility of handling employee leaves falls on the shoulders of HR staff, supervisors, and workforce staff.

  Key Features and Benefits of Leave Management System

  While some companies don’t take Leave management seriously, recent researches have shown that bad or poor management of leave policies can reduce employee morale negatively, impact project deadlines, and thus, can produce a negative impact on overall business operations.

  Thus, there is a great deal of the strategic value of Leave management system which comes with the following key functionalities as well as benefits to an organization:

  • The leave policies are simple, lucid, and easy to use and manage.
  • Manual work is eliminated too much extent.
  • With efficient leave policies, you win as a manager and succeed as a team.
  • Automated leave policies help to maintain accuracy and transparency.
  • The information is highly precise and accurate.
  • Leaves that are strictly designed to comply with a company's policies involve discipline.
  • There is an aura of consistency from day one of its use.
  • There is a positive impact on ROI through high operational efficiency.

  And most importantly, an Efficient leave management system increases employee satisfaction and engagement. Hence, the Leave management system is essential for the smooth functioning of an organization as a whole.

  In a nutshell, Leave Management also called time-off management controls the set of applications, approvals/rejections, and tracking of employee leaves in the organization. “An employee’s motivation and performance are direct results of how satisfied he is with the company’s work culture, managerial behavior, and most importantly, effective management policies where their interests are taken care of while ensuring a seamless functioning of an organization.”